TIP PROCESS FLOW
PHASE 1: GETTING STARTED
Step 1: Preliminary Conceptual Meeting with Airport District Manager
- Meet with the Airport District Manager to verify you have conceptual level approval prior to developing your design
Step 2: Initial Submission & Lease Verification
- Please review the Resources page, including the “Cultural Integration Guidelines” before submitting a TIP
- Lease Verification: PMO verifies tenant lease number through AIR-PM
- 30% Schematic Design Plans: See TIG Manual 1
- Project Description: See TIG Manual 1, Appendix, Form M. 1-3
Step 3: Preliminary Review (30% Schematic Plans) by PMO
- PMO reviews for 30% plan completion
- You may bypass the 30% schematic plans step if you are ready to submit 100% plans***
- If approved, PMO forwards to DOT-A Reviewers
- If rejected, Tenant received comments to address for resubmission
Step 4: Initial Review (30% Schematic Plans) by DOT-A
- Multi-section Engineering Branch review:
- AIR-ED: Design Section
- AIR-EP: Planning Section
- AIR-ER: Program Management Office
- AIR-EE: Environmental Section
- AIR-EE will contact Tenant to setup Veoci account and submit information via Veoci
- AIR-EC: Construction
- AIR-EM: Facilities Maintenance
- AIR-L: Operations
- AIR-PM: Property Management
- DOT-A Reviewers submit comments for Tenant to address
- Following review, Tenant to receive compiled package of all review comments
PHASE 2: DESIGN APPROVAL
Step 5: Full Submission (100% Contract Documents)
- 100% design drawings
- Specifications
- Environmental Compliance
- Updated Construction Cost Estimate
Step 6: Review by PMO
- PMO verifies that all required documents are submitted for a 100% submission
- If approved, PMO forwards to relevant DOT-A Reviewers
- If rejected, Tenant receives comments to address for resubmission
Step 7: Review by DOT-A
- Comprehensive review by all Engineering Branch sections:
- AIR-EC: Construction Section
- AIR-ED: Design Section
- AIR-EE: Environmental Section
- AIR-EG: Drafting Section
- AIR-EM: Facilities Management Section
- AIR-EP: Planning
- AIR-ER: Program Management Office
- AIR-LF: Aircraft Rescue & Firefighting
- If “Approved (As Noted)”, Tenant to address all comments prior to moving onto the pre-construction phase
- If “Disapproved,” or “Revise and Resubmit,” Tenants are to address all comments and revise for resubmission
PHASE 3: PRE-CONSTRUCTION
Step 8: Submit Necessary Forms
- Certificate of Insurance (COI) Instructions: See Manual 1, Appendix, Form M. 1-2
- Permit to Perform Work on State Airport Property: See Manual 1, Appendix, Form M. 1-5
- Following permit issuance, submit Application for Interruption of Airport Services (Outage Request): See Manual 1, Appendix, Form M. 1-6
- If the work may impact surrounding tenants, airport operations, or airport users, the tenant must complete the Outage Request form (See Resources page).
- Requirements for outages are outlined in paragraphs 3.3.6 G – Utility Services and Charges and paragraph 3.5.5 – Schedule Utility Outage in the TIG Manual 1
Step 9: Final Approval & Notice to Proceed
- Once all review is complete and approved, the tenant receives a completed M. 1-5 Permit to Perform Work on State Airport Property from DOT-A
- Refer to TIG Manual 2 for all construction-related requirements
Step 10: Pre-Construction Meeting & Mobilization
- Pre-construction meeting schedules at least five (5) days prior to the start of construction
- Attendees: Tenant / Contractor / Subcontractors / DOTA Inspector / PMO Inspector / Airport Operations / Security (as required)
- Review: Approved plans, permit conditions (M. 1-5), construction schedule & phasing, safety plan, security, logistics plan, utility outage coordination (M. 1-6), airport access, badging, escorts, delivery routing, workforce, equipment, and staging area(s)
- Deliverables: Pre-Construction Meeting Minutes and confirmation of badging and security compliance
PHASE 4: CONSTRUCTION
Step 11: Construction Execution & Quality Assurance
- Contractor Responsibilities:
- Build according to 100% approved plans and specs
- Maintain QA program and on-site supervision
- Required QA documentation
- Daily reports & safety logs (weather, personnel, tasks, equipment, etc.)
- Maintain site safety per airport requirements
- Protect airport operations and public safety at all times
- Compliance with TIG Manual 2 standards
- Testing, inspection, and commissioning logs
- RFIs, Submittals, & Change Requests
- Weekly coordination meetings
- Note: any changes from approved plans requires DOTA approval before execution***
Step 12: Construction Inspections
- Preparatory Meeting
- Initial Inspection
- Civil / architectural / MEP
- Life-safety and fire protection (via ARFF and AIR-LF)
- Environmental compliance (via AIR-EE)
- Airport security compliance
- Equipment and system testing
- Deficiencies
- Follow-Up Inspections
- Note: non-compliant work will be documented***
- Contractor to correct non-compliant work before next phase continues
PHASE 5: COMPLETION / MOVING IN / ENFORCEMENT
Step 13: Substantial Completion & Closeout
- Required submittals:
- As-Builts / Record Drawings
- Punch list request
- Final system testing results and commissioning reports
- O&M Manuals and warranties
- Final schedules and logs
- Environmental clearance confirmations
- Fire and life-safety acceptance documentation
- FAA compliance documentation (if applicable)
- DOTA actions
- Joint punch-list walk-through
- Issuance of Substantial Completion acknowledgement
- Issuance of Certificate of Construction Completion (required for return of deposit)
- Approval to remove temporary barriers and controls
Step 14: Final Acceptance & Turnover
- Final inspection and sign-off by DOTA
- Tenant reviews Final Acceptance letter
- Closeout package finalized:
- Approved and stamped as-built drawings
- Warranty list and services contacts
- Final environmental sign-off
- Security clearance and badge return
- Utility metering updates (if applicable)
- Contractor warranty
- Tenant moves to operational status (space placed into active use)
